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Learning Path: Creating Accessible Documents (v3)

The Creating Accessible Documents learning path will guide you through accessibly formatting a variety of accessible document types across several programs, as well as writing accessible emails. This includes general guidelines that carry over across programs and document types, as well as instructions for working with specific programs. Webinars include examples, discussion by persons with lived experience of a disability, and in some cases worksheets you can practice with as you follow along. File types discussed include word processor documents, spreadsheets, presentation programs. 

Getting Started

To get started creating accessible documents, let’s learn about so the first formatting items you should consider when you start making documents.

Summer Short Series

  1. Summer Short Webinar: Accessible Headings discusses the importance of headings as an accessibility feature and proper heading use. Included are links to a practice document, the presentation transcript, and the presentation slides.
  2. Summer Short Webinar: Accessible Lists explains what accessible lists are and how to create them.
  3. Summer Short Webinar: Accessible Hyperlinks guides you through the creation of accessible hyperlinks.
  4. Summer Short Webinar: Font Attributes discusses font attributes and how to format the text in your documents accessibly.

Learn by Document Format

Now that we’ve learned some basics, let’s focus on creating accessible documents, presentations, and spreadsheets. In the instructions below, we provide instructions on how to make Microsoft, iOS, and Google documents accessible. The principles outlined should be applied to all types of documents.

Creating Accessible Documents

  1. Creating Accessible Documents Webinar Recording This Accessible Libraries webinar walks you through creating an accessible Word document, including the creation of accessible tables and images. It includes demonstrations and examples.
  2. Checklist: Creating Accessible Documents This checklist is an excellent resource to consult when creating accessible documents. It summarizes information from the Accessible Word Documents Webinar and the Summer Short Webinar series.
  3. Creating Accessible Documents Webinar Slides You can download the PowerPoint slides from the Accessible Word Documents Webinar here, allowing you to reexamine specific topics and access links to suggested resources more easily.

Creating Accessible Presentations

  1. Checklist: Creating Accessible Presentations helps ensure the file and the content you present are accessible is essential so everyone can access and understand the information you are discussing. The webinar series focuses on three presentation programs – Microsoft PowerPoint, Apple Keynote, and Google Slides.
  2. Creating Accessible Presentations: Getting Started Webinar Recording is the first webinar in Accessible Libraries’ series on creating accessible presentations. The focus of this presentation is on ensuring your slides are accessible. This webinar series focuses on three presentation programs – Microsoft PowerPoint, Apple Keynote, and Google Slides.
  3. Creating Accessible Presentations: Features and Tools Webinar Recording outlines many of the features and tools available in PowerPoint, Google Slides, and Keynote. This presentation discusses topics including tables, animations, annotations, comments, and using the PowerPoint Accessibility Checker.
  4. Creating Accessible Presentations: Images, Graphics, and Videos Webinar Recording discusses how to make your images, graphics and videos accessible. Information covered in this webinar includes alt text, long descriptions, and captions!

The slides for each webinar are also available on Accessible Libraries:

Creating Accessible Spreadsheets

  1. Accessible Spreadsheet Checklist discusses and provides guidelines for creating accessible spreadsheets – in Microsoft Excel, Google Sheets, and Apple Numbers. Accessible spreadsheets create an inclusive experience and ensure the information is understandable for all library staff and patrons.

Going Further

Now that you’ve learned more about creating accessible documents, presentations, and spreadsheets, take this knowledge and go further! You can apply this to other things like emails:

  1. Accessible Emails Checklist contains best practices to ensure that people with multiple print disabilities can easily consume the content of an email.

Getting Started

To get started creating accessible documents, let’s learn about so the first formatting items you should consider when you start making documents.

Summer Short Series

  1. Summer Short Webinar: Accessible Headings discusses the importance of headings as an accessibility feature and proper heading use. Included are links to a practice document, the presentation transcript, and the presentation slides.
  2. Summer Short Webinar: Accessible Lists explains what accessible lists are and how to create them.
  3. Summer Short Webinar: Accessible Hyperlinks guides you through the creation of accessible hyperlinks.
  4. Summer Short Webinar: Font Attributes discusses font attributes and how to format the text in your documents accessibly.

Making Accessible Documents

Now that we’ve learned some basics, let’s focus on creating accessible documents, presentations, and spreadsheets. In the instructions below, we provide instructions on how to make Microsoft, iOS, and Google documents accessible. The principles outlined should be applied to all types of documents.

Creating Accessible Documents

  1. Creating Accessible Documents Webinar Recording This Accessible Libraries webinar walks you through creating an accessible Word document, including the creation of accessible tables and images. It includes demonstrations and examples.
  2. Checklist: Creating Accessible Documents This checklist is an excellent resource to consult when creating accessible documents. It summarizes information from the Accessible Word Documents Webinar and the Summer Short Webinar series.
  3. Creating Accessible Documents Webinar Slides You can download the PowerPoint slides from the Accessible Word Documents Webinar here, allowing you to reexamine specific topics and access links to suggested resources more easily.

Creating Accessible Presentations

  1. Checklist: Creating Accessible Presentations helps ensure the file and the content you present are accessible is essential so everyone can access and understand the information you are discussing. The webinar series focuses on three presentation programs – Microsoft PowerPoint, Apple Keynote, and Google Slides.
  2. Creating Accessible Presentations: Getting Started Webinar Recording is the first webinar in Accessible Libraries’ series on creating accessible presentations. The focus of this presentation is on ensuring your slides are accessible. This webinar series focuses on three presentation programs – Microsoft PowerPoint, Apple Keynote, and Google Slides.
  3. Creating Accessible Presentations: Features and Tools Webinar Recording outlines many of the features and tools available in PowerPoint, Google Slides, and Keynote. This presentation discusses topics including tables, animations, annotations, comments, and using the PowerPoint Accessibility Checker.
  4. Creating Accessible Presentations: Images, Graphics, and Videos Webinar Recording discusses how to make your images, graphics and videos accessible. Information covered in this webinar includes alt text, long descriptions, and captions!

The slides for each webinar are also available on Accessible Libraries:

Creating Accessible Spreadsheets

  1. Accessible Spreadsheet Checklist discusses and provides guidelines for creating accessible spreadsheets – in Microsoft Excel, Google Sheets, and Apple Numbers. Accessible spreadsheets create an inclusive experience and ensure the information is understandable for all library staff and patrons.

Going Further

Now that you’ve learned more about creating accessible documents, presentations, and spreadsheets, take this knowledge and go further! You can apply this to other things like emails:

  1. Accessible Emails Checklist contains best practices to ensure that people with multiple print disabilities can easily consume the content of an email.